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Job Listing
February 1, 2019
Advancement Services Associate
Under the direction of the Assistant Head of School for Advancement and Strategy, the Advancement Services Associate will support the execution of Phillips Brooks School's fundraising, marketing, and communications efforts during a very exciting time for the school. PBS has a wonderfully generous community and has had unprecedented success in both fundraising and volunteerism on campus, and we hope to continue that momentum with several upcoming new initiatives.

The Advancement Services Associate will work with the Director of Annual and Leadership Giving and the Director of Marketing and Communications to support the school's mission and vision, to enable curricular and program innovation and growth, to ensure effective engagement with the school’s various constituencies and our greater community, and to accurately and enthusiastically celebrate the generosity of volunteers, donors, and other stakeholders.

We welcome and encourage applicants from diverse backgrounds, cultures, and identities and are committed to an inclusive work environment. You'll have an opportunity to contribute to an upbeat professional learning community that appreciates creativity and an innovative approach to supporting Advancement Services.

For more information on Phillips Brooks School, please visit: phillipsbrooks.org

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Job Responsibilities
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• Maintain the school’s donor information database with accuracy and integrity, including but not limited to entering and acknowledging gifts in a timely manner, maintaining accurate constituent contact information, entering prospect notes, and pulling reports from the database as needed.
• Support Advancement events by assisting in the creation and distribution of invitations and reminders, managing RSVPs, and working with colleagues and vendors on planning and executing facilities and technology needs and other day-of logistics.
• Support on-campus events by managing the school’s events calendar and coordinating event work orders with the Facilities and Technology Teams.
• Execute mailings – including fundraising appeals, brochures, specialty publications, and other collateral – by assisting with creation, editing, printing, data collation, and assembly.
• Assist in the production of digital school communications, including making website updates and producing content for social media posts, the weekly parent newsletter, and the school blog.
• Provide wide-ranging, multifaceted administrative support, including assistance with meeting preparation and other office management tasks.

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Key Attributes and Qualifications
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• Bachelor’s degree or equivalent experience in a related field.
• Outstanding oral and written communication skills.
• Some hands-on database experience (and enthusiasm) required; knowledge of Raiser's Edge a plus.
• Highly organized and detail-oriented, with the ability to effectively manage deadlines and multiple tasks.
• Working knowledge of Google’s G Suite and Microsoft Office products required; working knowledge of Adobe Creative Cloud products a plus.
• Familiarity with social media platforms (Facebook, Twitter, Instagram, LinkedIn) a must; experience with HTML, CSS, or the Finalsite Composer web platform a plus.
• Experience with or interest in independent schools and Bay Area philanthropy.
• Track record of confidentiality and discretion.
• Strong interpersonal and intrapersonal skills. Must be an active listener and open-minded collaborator
• Must possess a growth mindset and a nimble and flexible attitude
• Availability for occasional evening and weekend work.

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How to Apply
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Candidates for this position should submit a cover letter, résumé, and contact information for three to five references (including current supervisor). Please combine all documents into a single PDF and send to [email protected] The subject line should read: Advancement Services Associate – [your last name].
Lisa Boulger
[email protected]

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CAIS is an organization of approximately 200 elementary, middle and secondary schools in California. The Association serves and strengthens its schools by:
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