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Job Listing
February 12, 2019
Annual Giving and Special Events Manager
Main Purpose of the Role
The Annual Giving and Special Events Manager is part of a fun and creative three-person Development Team responsible for fostering a culture of philanthropy, volunteerism, and gratitude in support of Cathedral School for Boys. The Development Team is responsible for meeting financial goals associated with the School’s annual operations and long-term growth and development and we strive to encourage and value a variety of ways for individuals to support the School’s mission.

The Annual Giving and Special Events Manager specifically oversees the Annual Giving Program (the Cathedral School Fund) and helps organize and support various events designed to foster an engaged and inclusive community. This role provides vital support to all areas of development, including donor acknowledgement and stewardship, volunteer coordination and appreciation, and general office administration and database management.

Key Responsibilities:
Annual Giving: The Cathedral School Fund
• Coordinates all aspects of our Annual Giving program (the Cathedral School Fund) which currently raises over $1.1M for the School’s general operations
• Manages an effective program of personal solicitation and volunteer leadership to maximize donations to the Cathedral School Fund
• Prepares and compiles all materials for Cathedral School Fund education & communication
• Identifies and enlists volunteer leadership and works with volunteers to meet our fundraising and participation goals
• Develops targeted campaigns and drafts appeals to all Cathedral School constituencies
• Ensures that major gift prospects are identified among annual donors
• Monitors program results and provides ongoing analysis and evaluation of solicitation programs
• Coordinates cultivation and stewardship plan for Cathedral School Fund donors and volunteers
• Maximizes the corporate matching gift potential among current and prospective donors

Database Management / Gift Acknowledgement / Reporting
• Provides oversight of the gift entry and acknowledgement process, ensuring accurate and timely processing of gifts and pledge reminders through Raiser’s Edge, and serves as the primary liaison between Development and Finance/Operations for reconciliation of gifts and audit preparation
• Strategizes use of the donor database, reporting tools, and technology platforms to support workflow and fundraising efforts
• Builds and runs Raiser’s Edge queries, mailings, exports, and reports to support fundraising efforts of staff and volunteers
• Serves as staff member of Development and Major Gifts Committees and produces regular updates on fundraising for Development Committee and Board meetings
• Produces notes and action reports from monthly Development and Major Gifts meetings

Special Events / Volunteer Support / Communications
• Coordinates New Parent Information Welcome Reception, Headmaster Breakfasts, and Donor/Volunteer Recognition events
• Supports Parent Association volunteers with events such as the Fall Bash Parent Party, All-Family Picnic, Grandparents & Special Friends Day and the annual Gala/Auction
• Assists with grant-writing and identification of foundational support for school initiatives
• Attends development and other school events and is a visible and engaged community member
• Assists with writing and reporting for the School’s Annual Report

Skills and Competencies:
• General office and strong administrative/computer skills
• Ability to collaborate and communicate with a wide range of individuals inside and outside of the School, in formal and informal settings
• Positive, joyful attitude and ability to demonstrate enthusiasm for the students, mission, programs, and aspirations of the School
• Ability to represent Cathedral School in a professional, relational, and ethical manner while maintaining appropriate confidentiality
• Strong time management, organizational, and detail-oriented skills
• Effective and open communication skills, both written and verbal
• Ability to organize and prioritize workload in a timely manner and handle multiple deadlines
• Strong problem-solving and collaboration skills
• Availability to work some nights/weekends
• Ability to operate a motor vehicle and lift up to 25 pounds (reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions)
• A good sense of humor as “we believe that education thrives in a school where parents, teachers, students, and trustees know each other well, communicate comfortably and openly in an environment of mutual respect, and habitually laugh together”

Qualifications and Experience
Required: Bachelor's degree; 3-5 years working in Advancement or Development or similar non-profit or professional experience; Microsoft Office Suite
Familiarity with relational database software systems

Preferred: Event planning / Writing & Communications;
Blackbaud Raiser’s Edge
James Schmidt
[email protected]

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CAIS is an organization of approximately 200 elementary, middle and secondary schools in California. The Association serves and strengthens its schools by:
  • setting standards of academic quality and ethical conduct
  • facilitating the professional growth of faculty, administrators, and trustees
  • promoting ethnic and socio-economic diversity