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Privacy Statement

California Association of Independent Schools is committed to respecting the privacy of its Users. This Privacy Policy applies to California Association of Independent Schools' website ("CAIS"), and the other websites and applications, online services on or in which this Privacy Policy is linked or referenced (the "Site"). This Privacy Policy describes the personal information CAIS collects and how CAIS may use, maintain and, in some cases, share that personal information. The terms "User" and "You" are used to refer to anyone who is accessing the Site.


CAIS' Collection of Personal Information

CAIS collects Personally Identifiable Information that User gives to CAIS voluntarily and that CAIS collects from User's use of the Site, as more fully described below.

"Personally Identifiable Information" that CAIS may collect includes information such as: first and last name; professional affiliation; job title; home or other physical address; personal or professional email address; telephone number; user name; payment information; and IP address.

CAIS may use some of the Personally Identifiable Information it collects for research purposes, to develop CAIS policies, and for reports related to CAIS' work.

CAIS may also collect electronic information during User's use of the Site — including IP address, browser type, domain names, access times, geolocation, and referring sources — to enable CAIS to analyze how visitors use the Site. This data enables CAIS to become more familiar with people who visit the Site including how often they visit, their access times, etc. CAIS will use this information to improve its services and obtain statistics regarding the use of the Site.

CAIS may also use the information to which CAIS has access to provide User with or solicit other information and to let User know of additional services that may be of interest to User. CAIS will provide User with the opportunity to opt out of these communications.

Sharing Personally Identifiable Information with Third Parties

CAIS may share and disclose User's Personally Identifiable Information to third party service providers that CAIS retains to perform functions on CAIS' behalf, such as payment processing, web hosting, data analyses, and communication services providers.

CAIS may also share Personally Identifiable Information with affiliated CAIS members and CAIS business partners, for the purposes of conducting research projects, preparing reports, co-developing policy initiatives, or engaging in other work in furtherance of CAIS' mission. That information may be shared in an identifiable fashion or in a "de-identified" fashion, at CAIS' discretion, and as permitted by applicable law. Relatedly, Personally Identifiable Information once "de-identified" is not subject to this Privacy Policy and CAIS may treat it as non-Personally Identifiable Information and use it without obligation to User, except as prohibited by applicable law.

CAIS may also disclose User's Personally Identifiable Information, if required to do so by law, or when needed to protect an individual's personal safety, to protect the public, or to protect or further CAIS' rights, interests, or property. CAIS will not sell User's information to anyone for commercial purposes.

Use of Cookies

CAIS uses "cookies" on this Site. "Cookies" are small text files that are stored on a user’s computer that facilitate a user's access to and use of a website. Cookies allow a website operator to track usage and behavior with respect to its sites.

CAIS uses cookies to enhance the experience on our site by allowing members to maintain login status on CAIS member website, to store user profile information such as user identification, school position and website role for page access permission and data retrieval authentication.

Do Not Track Notice

Some web browsers (including Safari, Microsoft Edge, Firefox, and Chrome) incorporate a "Do Not Track" ("DNT") or similar feature that signals to websites that a visitor does not want to have their online activity and behavior tracked. If a website that responds to a certain DNT signal receives the DNT signal, the browser can block that website from collecting certain Personal Information about the browser’s user. CAIS does track visitor's use of the Site for internal website evaluation purposes. CAIS DOES NOT track visitors over time and across third party websites. Therefore, CAIS DOES NOT respond to DNT headers.

Protecting Children’s Privacy

CAIS is concerned about the safety and privacy of children online. Therefore, CAIS does not and will not knowingly contact or collect personal information from children under 13 years of age. If you are under the age of 13, please do not provide any Personal Information to CAIS. CAIS’ Site is not intended to solicit information of any kind from children under 13 years of age. If CAIS is notified that CAIS has received Personal Identifiable Information from an individual 13 or under, CAIS will attempt to obtain parental consent or delete the information. CAIS encourages parents to monitor their children’s use of the internet and to help CAIS protect their privacy by instructing them never to provide personal information on this Site or any other site without a parent’s permission.

If any User wants to notify CAIS of its receipt of information by or about any child under age 13, please contact CAIS with the specific information.

Security Measures

CAIS has reasonable security measures in place to help protect against the loss, misuse or alteration of personal information within its possession. For example, only employees with a need to know certain information to perform a specific task are granted access to Personal Identifiable Information of users of the Site. In addition, the CAIS servers that store sensitive information are kept in a secure environment.

However, no server, computer or communications network or system, or data transmission over the internet can be guaranteed to be 100% secure. As a result, while CAIS strives to protect User information, CAIS cannot ensure or warrant the security of any information User transmits to CAIS or through the use of this Site. When User provides CAIS information, User acknowledges and agrees that User provides such information and engages in such transmissions at User's own risk.

Credit Card Transactions

CAIS provides links on the Site to pay for registration to CAIS events. CAIS does not process the credit card information. Instead, CAIS has entered into an agreement with a third party payment processing service to collect, store, process, and transmit credit card data when User makes a payment. All online financial transactions are processed through a secure window hosted by CAIS' payment provider. All personally identifiable information transmitted back to CAIS is also sent via SSL-secured connections. CAIS does not store the credit card information on its own servers.


When User creates a profile, registers for an event, or signs up to receive email communications, User will be asked to supply an email address. Users are also subscribed to CAIS emails based on information provided by the User's employer or their employer's membership with CAIS. The emails User receives may include information relating to CAIS' mission, programs, resources, or content on CAIS sites. User has the right to request: (1) more information about the categories and specific pieces of personal information CAIS has collected and disclosed for a business purpose in the last 12 months; (2) the deletion of User's personal information; and (3) to "opt out" of receiving CAIS online communications. Individual Users may opt out by following the unsubscribe directions on any of the emails or by logging into the member site to select the various groups from which the individual User wants and does not want to receive emails. User may also unsubscribe or request this information by contacting CAIS with the specific request.

Please recognize that emails are not secure against interception. Therefore, please do not send CAIS sensitive or personal information via email.

Links to Other Sites

CAIS provides links to other websites from the Site. Links to other websites do not imply an endorsement of the materials disseminated at those websites, nor does the existence of a link to another website imply that the organization or person publishing at that site endorses any of the materials on our platforms. CAIS is not responsible for the privacy policies or the content on such sites. User should read the privacy policy of each website that User visits. This Privacy Policy applies only to information that CAIS collects through its Site.

Public Information

There are member and public forums on the CAIS Site, including job listings, event listings, member school information, and member contact information ("Public Information"). CAIS allows users to add content that is public information. Some of these spaces are public, and the User Content may be accessed by many other users who visit the Site. For example, the users do not require a member log-in to view the job listings site. However, a member log-in is required to post a job listing.

CAIS will try to let Users know what spaces are public within the Site and which portions are exclusive to members. User should take all of this into account when utilizing the Site, and providing information to CAIS.

The Public Information is treated differently than the Personally Identifiable Information for the purposes of this Privacy Policy. When CAIS uses the phrase public information, CAIS means that the information may be publicly viewable on or off the Site without a member log-in, such as job listings, event listings, and member school information and publicly viewable information that is available to with a member log-in, such as other member contact information. User is acknowledging that CAIS does not guarantee that such information will remain private; furthermore, User is acknowledging that CAIS is not responsible for any disclosure of information that is both Public Information and Personally Identifiable Information and any legal ramifications pertaining thereto. Indeed, because CAIS is not guaranteeing that such information will remain private, User should expect that anyone, including people off of the Site, will be able to see it.

The forums on the CAIS Site are hosted by a third-party vendor, Higher Logic. For more information, please review Higher Logic's Privacy Policy.

Public Membership Listing

The names of all institutions/organizations who are CAIS members in good standing are listed on our website, along with links to their websites as provided by the CAIS members.

Changes to this Privacy Policy

CAIS reserves the right to change, modify or update this Privacy Policy at any time. Any substantial changes in the way CAIS use User's Personal Identifiable Information will be posted on this Site. User's continued use of this Site subsequent to CAIS' modification of the Privacy Policy shall constitute as User's acceptance.


If you have questions about this Privacy Policy or to request corrections, amendments or deletions to any Personal Identifiable Information that you have provided through the Site, please contact us with the specific request. CAIS will use reasonable efforts to supply you with requested Personal Identifiable Information and correct any factual inaccuracy or delete your Personal Identifiable Information from our databases. To honor your request, CAIS will need the exact information you wish to correct, amend or delete.

Effective Date

This Privacy Policy is effective on January 1, 2023.