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Job Listing
Posted
March 4, 2019
School
Position
Director of Special Events and Constituent Relations
Description
Viewpoint School, the largest K-12 CAIS school in Southern California, offers a challenging and enriched college preparatory education in a nurturing environment for students in Kindergarten through Twelfth Grade.

Viewpoint School is currently seeking a Director of Special Events and Constituent Relations. Under the supervision of the Assistant Head of School for Advancement, the Director of Special Events and Constituent Relations is responsible for the planning and implementation of cultivation, stewardship, and fundraising events sponsored by the advancement office. This individual is responsible for designing, implementing, and coordinating a comprehensive constituent/donor relations and events program that consistently promotes interaction with and recognition of all constituents, donors, volunteers, and Viewpoint leadership as well as oversees event fundraising activities. Events range from small intimate dinners to large-scale galas. This individual is an integral member of the advancement team and is involved with all advancement-related activities.


Primary Functions:

• Plan, organize, and execute all major programs and events originating from the Advancement Office, including budget oversight and analysis of the effectiveness of each event. These events include, but are not limited to new parent cultivations events, Annual Benefit/Gala, donor recognition events, campaign events, and anniversary celebration events.
• Work with appropriate staff and volunteer leadership to conceptualize events, including the purpose, targeted audience, key themes, location, and timeline.
• Oversee processing and acknowledgement of event registrations, sponsorships, and tickets.
• Along with the Assistant Head of School for Advancement, brief Viewpoint administrators, trustees, and others on their roles in events, including, if necessary, a briefing packet (guest list, profiles, program, script, etc.) about the event with adequate lead-time.
• Serve as the office’s liaison with the School’s operations staff and interacts with faculty and staff campus-wide.
• Maintains the database by updating and editing records, as do all members of the Advancement staff.
• Develop and lead a constituent relations program that ensures members of the Viewpoint community (current parents, grandparents, alumni parents, etc.) are engaged and that all efforts are aligned with the school’s strategic priorities. This includes educational opportunities, community building events, volunteer recruitment, and management.
• Develops, builds, and retains positive relationships with the School's families, trustees, alumni, faculty, and staff.
• Initiates and writes messaging for donor reporting on endowment funds to ensure that donors are appropriately recognized in Viewpoint’s communications such as the website, annual report, and other strategic department publications and receive regular updates.
• Engages in the life of the School by regularly participating in campus activities.
• Other duties as assigned.

Qualifications

• Bachelor’s degree required.
• Five years or more of experience in event planning and management.
• Ability to coordinate all phases necessary in planning and executing an event.
• Ability to pay attention to detail.
• Organizational skills to establish and adjust workload priorities.
• Ability to work effectively with volunteers in fulfilling responsibilities.
• Knowledge of computerized systems for events management and database (Raisers’ Edge, Greater Giving, BidPal/One Cause).
• High degree of discipline in establishing schedules and pursuing targeted objectives.
• Ability to establish organizational plans/goals and to manage resources to accomplish them effectively.
• Ability to develop and manage budgets.
• Ability to work evenings and weekends.
• Courteous and professional manner in dealing with students and families.
• Ability to work with little or no supervision


Interested candidates should submit a resume and cover letter to Ms. Heather Kruse, Chief Human Resources Officer, at [email protected]

Contact
Heather Kruse
[email protected]

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CAIS is an organization of approximately 200 elementary, middle and secondary schools in California. The Association serves and strengthens its schools by:
  • setting standards of academic quality and ethical conduct
  • facilitating the professional growth of faculty, administrators, and trustees
  • promoting ethnic and socio-economic diversity