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Job Listing
March 13, 2019
Database Manager
Position Description:

The Database Manager will assume responsibility for maintaining our high standards for data integrity, research, and information management for the five-person Development Team.

Reports to: Director of Development

Primary Responsibilities:

Manage Blackbaud’s Raiser’s Edge database: Record all donations to the school; process gift acknowledgements; perform all database entry and clean-up; construct and execute complex queries, exports and custom reports; perform data analysis. Execute sophisticated merges for direct mail and web-based solicitations. Assist in all Development Team mailings. Conduct prospect research. Assist with events. Provide necessary support to members of Development Team.

Specific Duties/Responsibilities include:

1. Manage Blackbaud’s Raiser’s Edge development software database for all constituents:
• Gift entry
• Produce acknowledgment letters, solicitation pieces, mailing labels, and pledge reminders
• Input and update all constituent data, especially via importing
• Capture and analyze information about constituents’ interests, capacity, and affinity
• Twice-yearly clean-up and updating of database
• Construct complex queries, exports and reports, including data analysis
• Generate all data needed for Annual Report and ensure its accuracy
• Compose, update and enter research notes, media, and action items
• Manage all donor files
• Supervise database upgrades
• Perform reconciliation with Business Office
• Offer suggestions for database improvement
• Complete and update policy and procedures guide
• Suggest professional training for Development Team and provide in-house training
• Oversee data entry by other database users and provide feedback

2. Help produce sophisticated direct-mail and web-based solicitation pieces.

3. Manage all Development Team Mailings, including working with volunteers, vendors and mail house. Manage a calendar of all office mailings and deadlines.

4. Conduct prospect research on constituents utilizing various sources on the web as well as data mining. This includes prospect research for 50-55 new families a year as well as detailed prospect research for capital campaigns. Analyze new resources and make recommendations for subscription purchases.

5. Provide support for Development Team events, including: New Parent Dinners, Alumni and Parent of Alumni events, Grandparents’ and Special Friends’ Day and donor appreciation events.

6. Assist in all stewardship efforts, including making thank-you calls.

7. Perform other duties consistent with the above responsibilities and in support of the Director of Development and the Development Team.


• Mastery of Raiser’s Edge, Word, and Excel is essential.
• Extreme attention to detail is required.
• Knowledge of WealthEngine, Constant Contact, Adobe Photoshop, InDesign,
Crystal Reports, FileMaker Pro and Microsoft Access is a plus.

Hours: Full-time, Monday – Friday; occasional weekends and evenings as necessary

• A competitive salary commensurate with experience
• Benefits package includes health, vision, dental, life insurance, employer contributions to a SEP-IRA account, and a 403 (b) plan
• Becoming a team member of a dynamic and growing organization
Diana Mead
[email protected]

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4450 Lakeside Drive, Suite 375
Burbank, CA 91505
tel : 818.845.0800
fax : 818.845.0888
CAIS is an organization of approximately 200 elementary, middle and secondary schools in California. The Association serves and strengthens its schools by:
  • setting standards of academic quality and ethical conduct
  • facilitating the professional growth of faculty, administrators, and trustees
  • promoting ethnic and socio-economic diversity