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Job Listing
March 14, 2019
Administrative Assistant to College Counseling & Academic Planning
Milken Community Schools seeks an intelligent, motivated, highly organized, and friendly individual to provide support for the Office of College Counseling & Academic Planning. This position reports to the Director of College Counseling & Academic Planning and the
Upper School Office Manager.

Essential Responsibilities and Functions
Manages day-to-day functioning of the office.
Provides front-line service to parents, students, and college representatives.
Receives and screens calls for college counselors and responds in a timely manner to various correspondents.
Sets up and maintains all college counseling files and records for all students as well as printing of transcripts, documents, organizing test results, etc.
Prepares and assembles mailings (electronic and standard).
Schedules student and family appointments for four full-time college counselors/academic planners.
Oversees college representative visitation program. Responsibilities include greeting guests, setting up space for visits, printing attendance lists, clearing absences and being the face of the department.
Submits and oversees submission for Cal Grant and ELC programs.
Gathers information for use in college counseling publications.
Assists with set up and implementation of programming and events, including college counseling group sessions, testing days, and grade-level family information nights. Some evening and weekend hours required.
Manages various college counseling databases, specifically Naviance and Scoir, which includes data entry and systems maintenance.
Reconciles receipts from work travel/expenses of college counseling staff.
Assists with updating, revising, and maintaining college counseling/myMilken web pages.
Required Skills and Knowledge
Excellent editing, filing, organizational, and prioritization skills.
Ability to maintain a high degree of confidentiality with sensitive student records.
Computer literacy, including proficiency in Microsoft Office suite, Naviance/Scoir, and Blackbaud is desired.
Ability to multi-task in a fast-paced, high-traffic environment.
Excellent interpersonal skills and a desire to work with high school students, parents, and school visitors.
Education and Experience
High school diploma required; college degree strongly preferred.
Prior office experience greatly preferred; prior experience in a school office highly desirable.
Helen McKibbin
[email protected]

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