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Job Listing
March 21, 2019
Alverno Heights Academy is currently searching for an enthusiastic and detail-oriented Registrar to join our school community. The registrar performs a wide variety of administrative duties in support of our academic and college counseling programs and reports to the Assistant Head of School.

Primary Responsibilities:
• Create and maintain current student academic records, including:
o Maintaining and updating current and historical student records, including students’ personal and academic data, grades, and grade changes.
o Managing issuance of official and unofficial 9-12 transcripts, enrollment, and GPA verification forms.
o Oversee transfer of student records from Admission Office to and through each division.
• Assist the Director of College Counseling, including:
o Managing Naviance, including creating student accounts, uploading test scores collected from various agencies, and uploading and sending electronic documents in support of college applications.
o Supporting and coordinating evening programs, including presenting to student and parent groups as required.
o Managing calendars and scheduling appointments for each college counselor.
o Assisting with planning and presenting for student events, including essay and application workshops.
o Coordinating student applications for National Merit Scholarship Program.
• Assist the Assistant Head of School, including:
o Schedule changes and maintaining active student records.
o Supporting and coordinating evening programs, including presenting to student and parent groups as required.
o Process, review, and distribute grade reports.
o Schedule teacher evaluations and meetings.
• Assist the Director of Enrollment, including:
o Scheduling elementary/middle school visits and high school fairs.
o Creating applicant files.
o Assist in admissions events including Visiting Days, Open Houses, Interview Night, etc.
o Assist with HSPT Testing and Placement Tests
• Assist with major annual mailings
• Welcome campus visitors as needed, assist with prospective family inquiries
• Provide information and reports as requested to department chairs and members of the administration.
• Perform other duties as assigned.

Desired Qualities and Traits:
• Candidates must have a bachelor’s degree and preferably a minimum of three to five years of working at the Middle and/or Upper School level.
• Well organized and experienced with record keeping and scheduling.
• Ability to analyze, manipulate, and present data desirable.
• Possess excellent computer skills.
• Experience with Microsoft Excel, Google Docs, and Naviance preferred.
• Outstanding written and verbal communication skills, planning ability, and problem-solving skills are key.
• A warm personality, positive energy, calm demeanor, and a sense of humor.
• Personal and professional conduct that represents a positive role model for girls.
• Proven ability to balance multiple priorities in a complex environment while maintaining professionalism and a sense of humor.
• Expert verbal and written communication skills that demonstrate warmth, empathy, humor, and love for girls, their parents, and their teachers.
• Fluency in Spanish or Mandarin a plus.

Ideal Candidates:
• Experience as a teacher, student, parent, and/or administrator in an independent school.
• Experience with inclusive education and academic diversity.
• Proven commitment to single-gender education as evidenced by involvement in a girls’ school, co-curricular programming, or volunteer efforts.

Salary and Benefits:
• This is a 12-month exempt position.
• Compensation is competitive and based on experience.
• Benefits include vacation days and sick days, health insurance, vision, dental and retirement.

Please send a cover letter and résumé to Sara McCarthy, Director of Enrollment and Student Engagement, at [email protected]

Alverno Heights Academy provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability or genetics. In addition to federal law requirements, Alverno Heights Academy complies with applicable state and local laws governing nondiscrimination in employment.

Alverno Heights Academy is an all-girls, independent, progressive Catholic, college preparatory school dedicated to its mission of empowering each young woman to be exactly the person she wants to be. Located on the property of the former Barlow Estate in Sierra Madre, California, Alverno Heights Academy was founded in 1960 by the Sisters of St. Francis who sought to create an environment in the San Gabriel Valley where young women could become informed and knowledgeable persons. Later renamed Alverno High School and sponsored by the Immaculate Heart Community, Alverno’s program—academic, spiritual, aesthetic, social, and physical—has been shaped by the staff, trustees, and students. As Alverno Heights Academy once again, the school remains committed to its mission by encouraging each of their young women to be who they imagine. For more information about Alverno Heights Academy, please visit www.alvernoheightsacademy.org.
Sara McCarthy
[email protected]

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Burbank, CA 91505
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CAIS is an organization of approximately 200 elementary, middle and secondary schools in California. The Association serves and strengthens its schools by:
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  • promoting ethnic and socio-economic diversity