Job Listing
January 12, 2022
Alumni Relations and Advancement Associate
Ojai Valley School is a pre-kindergarten to grade 12 independent boarding and day school located on two campuses in Ojai, California. The Lower Campus serves students in grades PK-8 and the Upper Campus serves students in grades 9-12.

Summary of Position:
Ojai Valley School has an immediate opening for an Alumni Relations & Advancement Associate to support alumni outreach, communications and fundraising. The Associate will serve as a key member of the Advancement team, managing alumni social media accounts, planning alumni events, coordinating mailings, responding to alumni inquiries, and assisting the Director of Development with fundraising, volunteer management and donor stewardship. The ideal candidate will be self-motivated, collaborative, and detail-oriented with the ability to multitask, take direction, and work independently in a fast-paced environment. The position reports to the Director of Advancement & Admission and works closely with other members of the Advancement team. The candidate must have strong writing skills to deliver clear, concise communications in a timely manner and the ability to liaison in a warm and positive manner with alumni from different eras and countries, volunteers, faculty and staff, parents, grandparents, and students who taken together comprise the diverse Ojai Valley School community.

Main areas of focus and responsibility:
• Manage alumni social media and assist with alumni publications
• Manage Alumni Weekend and other alumni gatherings and events throughout the year
• Assist Directors with fundraising and stewardship events, including Family Weekend and the annual Gala & Auction
• Maintain contact and communication with alumni Class Agents
• Update alumni database to maintain accurate and current information
• Initiate and support efforts to actively engage current students and young alumni to stay connected with each other and the School
• Assist Directors with Annual Fund and Capital Campaign coordination and communications, including coordinating mailings, events, and other appeals
• Recommend and implement new alumni initiatives, working with alumni, faculty and staff, past parents and students in support of the School’s strategic goals to engage alumni worldwide and create more opportunities for alumni and student connections

The candidate should have demonstrated ability to work and succeed in a team environment, experience and comfort with technology and data management, and the ability to organize and manage multiple projects and priorities. Preference will be given to individuals who have worked at an independent school, particularly in a boarding school environment. Professionalism and confidentiality is required.

Ojai Valley School welcomes your interest in our employment opportunities. The School is an equal opportunity employer that values diversity and seeks individuals with exemplary character and skills.

Key Responsibilities and Essential Duties:

Communications and Alumni Outreach:
1. Accurately and enthusiastically communicate information about the School’s mission, academic and co-curricular programs, future plans, and campaign goals to current families, alumni, and prospective donors with a goal of sustaining alumni engagement and increasing philanthropy
2. Manage alumni social media accounts, creating original and tailored content for Facebook and Instagram with a goal of producing frequent communications that engage alumni in the life of the School
3. Manage alumni events, including Alumni Weekend, Pons Dinner, the Senior-to-Alumni Dinner, class reunions, alumni receptions and regional gatherings
4. Initiate and support efforts to actively engage current students and young alumni to stay connected with each other and the School, including organizing surveys of college-age alumni in collaboration with the College Counseling office
5. Assist in the production of alumni publications, including the bi-annual Family Tree magazines, by collecting and editing alumni updates and other related content
6. Attend all-school meetings on both campuses, and stay informed of campus news and events to share with alumni and past parent constituencies
7. Maintain contact and communication with alumni Class Agents
8. Respond to alumni inquiries in a timely, professional and welcoming manner
9. Update alumni database on a regular basis to keep information current and accurate
10. Assist the Directors with advertising, marketing, and alumni and community outreach
11. Assist the Admissions team by helping to steward legacy families
12. Collaborate with faculty members on both campuses regarding alumni outreach
13. Respond in a timely manner to alumni requests for transcripts and records
14. Maintain a warm and positive attitude in interactions with faculty, alumni, parents, students, and community members in support of the School’s mission and future goals
15. Tour alumni when they visit campus
16. Travel as needed to meet alumni and donors

1. Coordinate and execute prospect mailings and other outreach for donor cultivation, solicitation and stewardship
2. Assist with Annual Fund and Capital Campaign solicitations
3. Assist with planning of donor cultivation meetings and ensure timely and personal follow up
4. Assist in planning of Annual Fund and Capital Campaign appeals, including but not limited to print and electronic communications, special events, and committee meetings

Other Duties:
1. Support and assist the Development Committee of the Board of Trustees
2. Assist with management of the School’s historical archives
3. Support School rules and regulations, adhering to the guidelines of the Faculty Training Manual
4. Other related duties as determined by the Director of Advancement & Admission

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Candidates for this position should hold a Bachelor's degree (B.A.) from four-year college or university; previous experience in event planning, fundraising and/or communications is preferred.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write and correspond accurately with various constituencies; ability to speak effectively before groups of parents, alumni, students, or employees of the organization.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; ability to work in and access information through Development/Alumni database, as well as Excel, Word, and other programs as needed.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; ability to deal with problems involving several concrete variables in standardized situations.

1. California Driver's License preferred.

1. Enthusiasm, sense of humor, patience and self-control
2. Adaptability, positive attitude and an interest in new challenges
3. Good character, integrity, and an appreciation for people from diverse backgrounds
4. Ability to communicate accurately and effectively

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear. The employee is occasionally required to climb or balance. The employee must frequently lift and/or move up to 10 pounds, and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in outside weather conditions. The employee occasionally works near moving mechanical parts and is occasionally exposed to wet and/or humid conditions and toxic or caustic chemicals. The noise level in the work environment is usually moderate.

Ojai Valley School is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religions, sex, national origin, disability or veteran status.
Bianca Landworth
[email protected]