Job Listing
April 6, 2022
College Counselor
FLSA Classification: Full-time – Exempt, 100% FTE, 12-month schedule of duties
Reports To: Director of Counseling and Wellness

Rolling Hills Preparatory School (RHP), Renaissance, and REACH Schools, a blend of three great schools in one vibrant school community, is a model unique in the independent school world. The schools are able to help students meet their potential as learners, innovators and global citizens. Students are drawn from a diverse economic, ethnic, religious, and social background.

The RHP, Ren and REACH schools’ community are a place where all learners are celebrated and supported. Ren and REACH are both designed to support students with learning differences. RHP is known for being “an academic powerhouse with a soul,” believing firmly that, given talented, committed teachers, passionate about their disciplines and supportive of the whole child, a school can prepare young people for success and happiness in college and beyond without burning them out in the process.

Located in San Pedro nestled between horse farms and the harbor, this 31 acre campus is home to students and faculty that are passionate about inclusion, come from diverse backgrounds and identity markers, and believe education should be student centered.
Essential Functions:

Counseling Coordination Duties:
The College Counselor is responsible for collaborating with the college counseling team to administer all aspects of the college search, admissions, and post-secondary transition process, for a group of students including the following:
-Educating students and parents about colleges, the college admissions process, trends, procedures, and testing; advising and supporting junior and senior classes of 30-50 students and families as they go through the process; and helping students and families aspire realistically and choose wisely.
-Meeting with juniors and seniors, individually and in groups, to talk about process and individual college choices.
-Holds college counseling workshops for 9th and 10th graders as well as advises 9th and 10th graders on curricular choices, as needed.
-Works with international students to help them understand U.S. college admissions, especially aspects unique to them.
-Organizes and coordinates day and evening College Counseling programs, which includes Back-To-School Senior Meeting, Back-to-School Senior Parent Gathering, Financial Aid Workshop, Fall or Spring Case Studies Night, Fall or Spring College Night and College Fair, Summer Experiences Fair, Selective College Admission Night, Higher Education and Learning Differences Symposium, and Rising Senior College Application Boot Camp.
-Meeting with all college admissions representatives who visit our campus and facilitating meetings between college representatives and our students. The College Counselor also serves as a liaison with College admissions offices throughout the year.
-Compiling information for and crafting annual School Profiles for the schools, which may include Upper School Grade distribution and courses offered at our school.
-Working with the Registrar to maintain records on seniors, including GPA, transcripts, and outside transcripts. Also tracking credits for graduation requirements in accordance for each school, as well as for admission requirements.
-Maintaining the UC Course Management Portal for both Rolling Hills Prep School and Renaissance School on a yearly basis, determining which courses need updates or to be newly submitted.
-Maintaining AP Course Audit portal on a yearly basis.
-Coordinate with and guide new AP teachers on the AP Course Submission approval process.
-Maintaining the NCAA Course Portal for both Rolling Hills Prep School and Renaissance School on a yearly basis, determining which courses need updates or to be newly submitted.
-Educate teachers on the course eligibility process for as well as keep teachers abreast of updates and changes to the UC and NCAA Course Approval processes.
-Writing an official school recommendation for each senior. To do so, the Counselor gathers information from parents, teachers, advisors, school records, and students themselves. The College Counselor also completes all School Report, mid-year report, and end-of-year report forms requested by colleges, including evaluations of students.
-Guide teachers with writing recommendations as well as manage upload and distribution of teacher recommendations. Ensure teachers follow the required format for recommendation letters.
-Administering the College Counseling Office budget and purchasing, maintaining, and sharing information on colleges, college guides, scholarships, financial aid, and paying for college.
-Updating an annual College Handbook and the College Counseling website as needed. The College Counselor also keeps parents informed through email about test dates, deadlines, local college events, and financial aid.
-Creating advisory activities and curriculum for all Upper School grades in collaboration with the Director of Schools. Goals should include a wide variety of ways to familiarize students with colleges and the college process, as well as meeting the social-emotional needs of a diverse array of students.
-Keeping track of admission decisions, statistics, and making a report to the Board of Trustees.
-Making informational presentations to parents, such as the annual presentations to parents of 8th graders, parents of sophomores, juniors, new parents, and the Parents' Association.
-Serving as the National Honor Society advisor, organizing induction processes and ceremonies.
-Planning and facilitating several workshops and tutorials for students on the various stages of the college admissions process.
-Being aware of issues and trends in college admission, higher education, testing, as well as keeping up-to-date about specific colleges and maintaining membership in professional organizations: the College Board, the National Association of College Admission Counselors, and the Western Association of College Admission Counselors, Association of College Counselors in Independent Schools, and Los Angeles Independent School College Counselors.
-Maintaining and disseminating information about standardized tests such as SAT, ACT, and TOEFL.
-Coordinating the administration of SAT/ACT Diagnostic, SAT, AP and PSAT exams, and serving as SAT, SSD and AP Coordinator.
-Corresponding with the Director of Student Support and Director of Schools in order to organize all accommodations and extended time for each standardized test.
-Coordinate, promote, and manage standardized test prep classes.
-Coordinating selection of college book award winners and presenting them on Awards day.

General Responsibilities:
-Support and further the schools’ missions, visions, and values
-Actively engage in the life of the school and participate in related duties, as needed
-Ensure the safety and well-being of students
-Celebrate and promote diversity, equity, and inclusion within the classroom and community in alignment with the school’s Diversity and Inclusion Statement
-Demonstrate respect towards all members of the school community, including students, parents, teachers, support staff, and administration
-Behave with dignity and respect, in accordance with school and community expectations
-Abide by school policies and procedures

Additional Duties:
-Attend school meetings, as required
-Serve as a chaperone for the Outdoor Education program, as required
-Carry out supervisory duties during breaks, breakfast, and lunch periods, as assigned
-Provide cover for absent staff, when required

Other Responsibilities:
-Carry out instructions as given by their respective supervisors and school leadership
-Participate in professional development activities, as directed by leadership
-Research new topic areas, maintain up-to-date subject knowledge to improve college counseling.

Required Qualifications:
-Bachelor’s Degree in education or related subject
-A clear enjoyment of working with neurodiverse and neurotypical students and outstanding interpersonal skills with an understanding of how employing a variety of teaching styles is essential in order to be able to reach all students
-A self starter with a strong work ethic
-Flexibility, sense of humor, and the ability to work as part of a team. We don't expect everyone to have all the answers all the time, but we do look for a sense of confidence and good judgment, especially in the ability to ask a colleague for advice whenever needed
-A clear commitment to the educational philosophy of the school
-Commitment to equity and inclusion
-Strong interest in professional development opportunities
-Demonstrated excellent attendance and punctuality

Preferred Qualifications:
-Experience with working with neurodiverse students, international students, and recruited athletes
-Experience with Universal Design for Learning
-Experience in differentiating college counseling for a wide range of learners
-Experience with Cialfo and Blackbaud

Physical Demands and Work Environment:
-Willingness and ability to work in a highly-demanding environment dealing with a wide variety of challenges, deadlines, and a varied and diverse array of contacts
-Ability and willingness to attend and work occasional overnight field trips
-Ability to travel safely and comfortably across a campus
-May work at a desk and computer for extended periods of time
-Be able to occasionally lift up to 30 lbs
-Work primarily in a traditional, climate-controlled classroom environment and work intermittently in outside weather conditions consistent with San Pedro weather
Yolanda Holguin
[email protected]